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Purchasing

Electronics Distribution ERP

Moving Through the Sales Process

You have received an RFQ from a customer on specific parts and products. You then used SourceMatrix ERP’s new FPS(tm) technology to quickly source the items for the best price and availability. Next you created your Quote for the customer.

THE CUSTOMER SAID “YES”!!!!

Order Credit Card

The Customer said “Go!”

Congrats – you just closed a deal. You sourced the products, gave the customer a quote, and he said “Yes!” (Good job!) Then you receive the customer order and the work really starts…

Purchase from your Preferred Offer and Vendor

Our PO system is really fast because we’ve already done most of the work in the sourcing module.  All of the purchasing data lives with the Requirements/Offers module, and we will select from there to build our PO.

Send out the PO!

Once the PO and shipping schedules are created, it will be sent to the vendor for fulfillment. We will then wait for the items to arrive, at which time they will be tested and put into (inventory) at the selected warehouse, or sent to the Shipping Center for fulfillment processing.



SourceMatrix ERP Purchasing Process

The SourceMatrix ERP Sourcing and Quoting system is faster and more proficient than our competitors. We know what the bottlenecks are, and took great measures to streamline and speed up the quotation process.

This results in more sales, and a faster sales lifecycle.

Every Sale is Fulfilled from Either Inventory or a PO

Once the customer says “Yes” to your Quote, we have a Sale!  A Salesorder is then created. If the inventory is on the shelf, it can be shipped immediately; if not, we’ll have to order the parts.  We order parts with a Purchase Order. We receive parts “against” the PO.

1. Offers to PO

Offers are received from vendors and manufacturers, and are used to create Quotes. The next step is to create a PO for the vendor.

2. Select the Preferred Offer

We can quickly see all of the offers that have come in so we can select the offer we want to work with, based on product specifics, price, and availability, That item is then selected as the “preferred” item.

3. Update Pricing and Quantities to Purchase

Use the built-in profit calculator to figure out pricing based on markup percentage or margins.  Once you have the correct markup, you are ready to complete the quote.

4. Send the Quote

Set the terms, the delivery schedule, and then print or email a comprehensive quote detailing part information, pricing and terms. The quote can be edited and adjusted prior to sending out. When you’re happy with the quote, click the Send button!

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Create PO

SourceMatrixERP has a really great Sales Quoting Process!

We understand that Quoting is one of the most time-consuming processes in the Sales workflow, and have taken the time to optimize and streamline the Quote process for you.

Are you ready for a personal demo? 

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Don’t forget…Startup-Success Plan is Here to Help!

All new users of SourceMatrix ERP will receive personal assistance during your company’s implementation. We offer training seminars at our sunny South Florida office and, for teams of 6 users and up, also offer On-Site training at your location!

SourceMatrix ERP wants you to succeed and is always here to help!

OK! I’m In! Let’s get started!